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ลำดับตอนที่ #12 : Mgt : Art calendar

Academic Year CPVA Arts Calendar Creation Process

(A separate CPVA Administrative Calendar is maintained by the Dean’s Office in

conjunction with the Arts calendar)

Calendar issues/common major points of discussion:

avoid over-scheduling of music ensemble students

i.e. double & triple booking of instrumentalists/voice students or creating conflicts

with ensembles & opera or MT and Greeley Phil

avoid overusing theatre design/tech faculty/staff/students

avoid competing against each other for the public’s attention

allow for publicity concerns and box office in-put for patron & ticketing issues

determine what events

Note: All of the following information is centralized in the Community Arts Office

and is collected and distributed as follows:

1) Oct/Nov • Executive Committee of the CPVA Arts Calendar Committee*

determines placement of major Theatre, Dance, Opera and Music events

(all festivals, ensemble performances, tours, conferences, guest artists…)

(add Greeley Phil rehearsals & performances to accommodate

faculty/student performers & UNC space usage)

• Dates for UCCC events are determined, placed on master calendar and

submitted for UCCC approval and contracting process (coordinated thru

Community Arts)

• consideration is made for Wednesday 4-6 pm standing Art receptions

generally no conflicts with students & venues

• theatre tech creates and maintains a production calendar for

theatre/dance/opera

2) Nov • above information forwarded to CPVA Senior Management Team

• ‘Theme’ determined & announced for following year

3) Jan-Apr • Music faculty invited to submit dates for recitals as a 1

st, 2nd & 3rd

choice –using recital request form - recitals then placed on

calendar based on seniority by School of Music

4) March • Notification of approved dates from UCCC – negotiate or rearrange

calendar as necessary

• Events and Tech Calendars merged

• Gallery Dates added as soon as available

5) April • Goal is to complete calendar before end of Spring Semester for final ok

by all parties with a published date and by Calendar Committee & Senior

Management Team

• All approved dates are entered into the campus R25 system for room

reservations

6) May 1 • Senior Staff & Calendar Committee vote final approval

NOTE:

communicated to full membership of the calendar committee by paper

&/or email memo. Committee members have a 1-week deadline to

respond with any concerns.

• Information is then forwarded to the graphic designer to create the

printed and web Arts Calendars - returns to SMT for design approval

7) July 1 • No late additions or changes allowed after 7/1

8) July • Approved copy for the Theatre/Dance/Opera season and CPVA events

through Dec. goes to press by July 15 (follow CPVA printing guidelines)

• Public events are posted on UNC Web calendar and Greeley/Weld

Community calendar

• Fall Arts Calendar is published on CPVA web site

9) August • Labels ordered from UNC ticket office, other databases

• Calendars labeled by RSVP volunteers and sent out through the UNC

mail room – all of which is coordinated by Community Arts & completed

by 8/15

10) Sept-May • Student recitals, one acts, added events, etc. added according to

time/space availability coordinated through Schools of Music and

Theatre/Dance

• The master calendar kept in the Office of Community Arts will serve as

the single source used to promote all CPVA public events

11) Nov/Dec • Jan-May events calendar reviewed and published as print & web editions

(repeat of process in item #6)

*The membership of the

•Community Arts Director*

•CPVA Ticketing Liason* (recording secretary)

•Dean’s Executive Assistant

•Director of the School of Art and Design

•Director of the School of Theatre & Dance*

•Director of the School of Music*

•Head of the Design and Technology Program

•Designee from School of Music calendar committee

Any changes or additions made after final approval MUST beCPVA Arts Calendar Committee:

*executive committee

Meetings are held as called or information is distributed by memo.